The South Africa Society of Travel Medicine
Title of Society
The name of the Society will be the South African Society of Travel Medicine. Hereafter
referred to as “The Society”. The Society will also be known by the acronym: SASTM
Any reference in the Constitution and rules, unless inconsistent with the context, to words
importing the masculine gender shall include the feminine and vice versa; words importing the
singular shall include the plural and vice versa.
The Society has applied for registration as a non-profit organisation in terms of the Nonproft
Organisations Act, 1997 (NPO Act No 71 of 1997).
Definition of Travel Medicine
“Travel Medicine” for the purposes of this constitution shall mean the practising of the
prevention and treatment of travel-related diseases, travel-related conditions and health
hazards, and includes the impact of tourism and migration on health.
The Society will have the following goals:
- To promote excellence in the practice of Travel Medicine.
- To act as a local and international reference body on Travel Medicine.
- To serve as an advisory body on Travel Medicine to the South African Department of Health.
- To facilitate local and international collaboration in the field of Travel Medicine.
To promote, facilitate and accredit the education of health care professionals in the practice of
- To prepare technical guidelines on Travel Medicine.
- To encourage excellence in appropriate research and professional publication in Travel Medicine.
The Society shall:
- Exist in its own right, separately from its members
- Continue to exist even when its membership changes and there are different office bearers
- Be able to own property and other movable assets.
- Be able to sue and to be sued in its own name
The general control and direction of policy and affairs (property and assets) of The Society
shall be vested in the Executive Committee of The Society.
Only Professional members of The Society shall be eligible for election to the Executive Committee
provided that they have a minimum of three years experience in Travel Medicine.
A minimum of three members of the Executive Committee shall be current managers of designated YF
The method of election of members of the Executive Committee shall be by secret ballot or a written
proxy exercised by those Professional Members present at the Annual General Meeting of The Society,
unless the nominations are unopposed.
The officers of the society shall consist of a president, president-elect and four elected members,
each of whom shall be an ordinary member of the society. The immediate past-president of the Society shall
be one of the executive committee members, ex officio. Additional members may be coopted at the discretion
of the executive committee.
The term of office of members of the executive committee will be two (2) years with a maximum of three
(3) consecutive terms.
Any vacancy occurring in the numbers of the executive committee during the two year period, except in
the office of president or president-elect, may be filled by the executive committee and any person so
appointed shall hold office until the next annual general meeting election.
- The Executive Committee may act notwithstanding any vacancies in its numbers.
The Executive Committee shall have power to co-opt an ordinary member to serve temporarily on the
Executive Committee during any member's absence on leave.
The Executive Committee may appoint Sub-Committees from its own members, ordinary members or co-opted
suitable persons for a special task. These Sub-Committees shall report to the Executive Committee.
If any member of the Executive Committee is absent from three consecutive meetings of the Committee
without leave, he/she shall ipso facto cease to be a member thereof.
Leave of absence shall not be granted to any member of the Executive Committee for a period exceeding
Finance and Property
- The financial year of The Society shall end on 28 February each year.
The Treasurer, duly elected by the Executive Committee, shall receive funds due to The Society
and shall make all disbursements authorised by the Executive Committee.
The Auditors of the Society shall be appointed by the Executive Committee and paid out of the
funds of The Society such remuneration as the Executive Committee may decide.
The Secretary/Administrator shall keep true accounts of the funds received and expended by
The Society, of all the matters in respect of which such receipts and expenditure take place and
of the assets, credits and balances of The Society, which shall be audited by one or more auditors.
The funds of The Society shall be banked in its name with such bank as the Executive Committee may
appoint and shall be operated upon by the signatures of any two of the following: The
Secretary/Administrator and any one of two members of the Executive Committee.
The income of The Society and any fixed assets (property) shall not be distributable to its members
or office bearers
Office bearers shall, however, be entitled to compensation for services rendered, funds permitting,
and as determined by the Executive Committee.
A member who incurs an expense on behalf of the Society on instruction from and approval of the
Executive Committee will be reimbursed such expense.
The Society may be liquidated by a resolution passed by a majority of not less than two-thirds of the
Ordinary Members present at a Special General Meeting called for the purpose after written notice of not
less than thirty days. Any assets of The Society may be passed on to a similar society under these
Ordinary meetings of the Executive Committee shall be held once in 3 (three) months except in
December, unless otherwise decided by the Executive Committee.
Notices of General and Executive Committee Meetings shall ordinarily be sent to members at least
seven days before the date appointed for such meetings. In cases of urgency, however, such meetings
may be called at shorter notice at the discretion of the President.
- Four members shall constitute a quorum at any Executive Committee meeting.
Special General Meetings of The Society may be held from time to time and shall be called by the
Executive Committee or on the written request of 20 (twenty) percent of the membership of The Society
entitled to vote.
- The Society shall maintain records of all meetings of The Society and of the Executive Committee.
Annual General Meeting
Every year the Executive Committee shall arrange an Annual General Meeting, for which at least
4 (four) weeks prior notice shall be given to all members of The Society.
Ten members shall constitute a quorum at the Annual General Meeting 11.3 If a quorum is not
present fifteen minutes after the time for which the Annual General Meeting has been called, the
meeting shall stand adjourned until the day and time fixed for the next Ordinary General Meeting,
and the members then present shall constitute a quorum and may transact the business for which the
meeting was originally called.
At all meetings the chair shall be taken by the President or, in his absence, by the President-elect,
but should neither be present, the meeting shall elect a chairman from amongst the members present.
The Chairman shall have, in addition to this ordinary vote, a second or casting vote in case of an
equality of votes.
Powers of the Executive Committee
The Society may take such action as may be deemed necessary in all matters affecting the
interests of its members in their capacity as members of The Society.
The Executive Committee has the power and authority to raise funds or to invite and receive
The Executive Committee does have the power to buy, hire or exchange any property that it needs
to achieve its objectives.
The Executive Committee has the right to make by-laws for proper management, including procedure
for application, approval and termination of membership.
- The Executive Committee will decide on the powers and functions of office bearers.
There shall be Professional, Honorary and Sustaining Members of The Society
Shall be a medical, nursing or other graduate approved by The Executive Committee who:
- Has at least two (2) years of postgraduate health experience; and
Is actively involved in Travel Medicine or a related area approved by the
May be extended under exceptional circumstances by unanimous decision of the
Executive Committee to individuals who have rendered exceptional service to Travel
Medicine in the opinion of the Executive Committee.
Any professional member of The Society may motivate a written recommendation to the
Executive Committee, supported by two seconders who are professional members, for
consideration by the Executive Committee.
Shall be open to a corporation, institution or individual, contributing financially to
further the purposes of The Society, such annual contributions to be decided by the Executive
- Sustaining members shall not be entitled to vote in an election or decision of The Society.
- Shall be any individual, corporation or institution with an interest in Travel Medicine
- Associate members shall not be entitled to vote in an election or decision of The Society.
General Membership Provisions
- The Executive Committee has the right to refuse a membership application.
Any member who shall commit any act which, in the opinion of the Executive
Committee, may reflect discredit on or be prejudicial or detrimental to the interests of The Society
shall be liable to summary dismissal by a majority vote of the Executive Committee; and
any member so dismissed shall have no claim whatsoever on The Society.
- The list of honorary members shall be subject to annual review by the Executive Committee.
An annual subscription shall be payable in advance of the 1st of January of
each year by members of The Society, to provide funds for the carrying out of
the work of The Society.
- The amount of the subscription shall be determined annually by the Executive Committee.
- No subscriptions shall be payable by Honorary Members.
Ordinary or Associate Members admitted after 30th June in any year shall pay half the
annual subscription in respect of that year, except in cases in which the Executive Committee
may decide to accept for a shorter period a reduced subscription.
Any member whose subscription is in arrear shall automatically cease to be a member of The
Any member may resign his membership provided that all amounts due by him to the Association have
- The Executive Committee of the Society shall determine how the subscriptions shall be apportioned.
The Executive Committee shall submit an Annual Report and Financial Statement at the
Annual General Meeting of the Society.
Amendments to the Constitution
Amendments to this Constitution shall be effected only if passed by a two-thirds majority of
those voting at a General Meeting of The Society, and provided that at least thirty days written
notice of the proposed alterations or amendments have been given to each Ordinary Member. Any alternation
or amendment so made shall be incorporated in and form part of this Constitution and shall be binding on
all members of The Society.